Comprehensive School Improvement Planning—Budget

2017-18 Projected Budget Allocations

After reviewing your school's budget allocations, please complete the required budget worksheets for each program listed below.

Flexible Focus Funds

Budget Worksheets for the Flexible Focus Funds

In order to give you maximum flexibility with your funds, the district is again giving schools the opportunity to decide how to distribute their combined Extended School Services (ESS) and Professional-Development (PD) allocations.

Since the FY18 actual allocations are not yet known, please be aware that these preliminary allocations are subject to change.

Prior to deciding how much funding to allocate to each program, please look at all of your funding sources (general fund, state, and federal) and determine the best funding source for a given expense.


1. Complete the Flexible Focus Funds Summary Worksheet.
2. Complete the ESS Worksheets.
3. Complete the PD Worksheets.
4. Email completed worksheets to by Mon., Feb. 27, 2017
Do not fax this worksheet!

Important Notes

Please use whole-dollar amounts only when allocating funds. If you use cents, the allocation will be rounded to the nearest whole dollar.

FY18 Flexible Focus Fund Summary Worksheet

This worksheet is the summary of how your total Flexible Focus Fund (FFF) allocation is divided between the individual grants.

Important Note: The allocation listed on the Summary Worksheet must match the allocation listed on the grant worksheets. If they do not match, the grant worksheet will be changed to match the Summary Worksheet.

ESS Worksheets

All schools are allocated ESS funds based on a specific formula involving academic need, student population, and the number of students qualifying for free and reduced-price meals. Every school must have an ESS Program for academically at-risk students needing additional instructional time to meet their academic goals (K–12). To qualify for services, a student must be performing below grade level in reading or math or must be in danger of failing.

ESS funds can be used to directly support the ESS Program in the following ways:.

  • Teaching
  • Instructional materials
  • Student transportation
  • Snacks
  • Parent involvement
  • PD related to the program

These funds may not be used for the purpose of capital outlay or computer hardware.

Funds may be used for the following:

  • Before-school programs
  • After-school programs
  • Intersession or Saturday programs

With prior approval from the Kentucky Department of Education (KDE), funds may be used for a daytime program. Every school's Comprehensive Plan must reference ESS and tell when the program will take place and how it will be structured.

Below is the file containing the ESS Allocation Worksheet and Program Report. These two items are used to compile budget and program information required by KDE. These forms may be helpful to you as you plan for your ESS services. You may want to include the completed forms in your Comprehensive Plan. (ESS should be embedded in your plan.)

ESS School Allocation and Program Worksheets

Please be aware that the total budget amount on the ESS worksheet must match the amount on the FFF Summary Worksheet.  If it does not match, then the amount on the ESS Worksheet will be changed to match the amount listed on the FFF Summary Worksheet.

Please note both tabs of this worksheet. All information must be provided.

PD Worksheet                                             

PD funds must be used to provide high-quality professional development, which is defined as "those experiences that systematically, over a sustained period of time, enable educators to facilitate the learning of students by acquiring and applying knowledge, understanding, skills, and abilities that address the instructional improvement goals of the school district, the individual school, or the individual professional growth needs of the educator."

Below is the worksheet for the KERA-PD grant:

Please see the Instructions tab on the worksheet for information on how to complete it.

If you need help, call Amanda Kessler at (502) 485-6779.

Please be aware that the total budget amount on the KERA-PD worksheet must match the amount on the FFF Summary Worksheet.  If it does not match, then the amount on the KERA-PD Worksheet will be changed to match the amount listed on the FFF Summary Worksheet.

Please email the completed worksheet, by Mon., Feb. 27, 2017, to

If you have any questions regarding the proper use of the funding, call Karen Moore at (502) 485-6605.

Read to Achieve

Please refer to the state and federal projected budget spreadsheet above for individual school allocations.

Textbook Grant Funds FY18 are available for elementary, middle, and special schools.

Textbook Worksheets: General Funds are for high schools.

The Textbook Purchasing Plan is now part of the Comprehensive School Improvement Plan (CSIP).

Please refer to the “Instructional Resource Goal” and its accompanying objectives and strategies within each school’s CSIP to be sure it includes the following information:

  • Identification of instructional materials (tools) used to teach the standards and meet the learning needs of students
  • A strategy for all students to have access to sufficient standards-aligned instructional materials and textbooks, including those in print and digital format
  • Adoption of an SBDM policy to guide which textbooks and instructional materials shall be provided in the school, including a review of the state and district’s purchasing process
  • The instructional resource (textbook) funding allocation

Transfer/Lost/ Paid/Sale Forms for Instructional Resource (Textbook)

Off-List Notification Required Documentation

KRS 156.445(1) states that “no textbook or program shall be used in any public school in Kentucky as a basal* title unless it has been recommended and listed on the state multiple list by the State Textbook Commission or unless a school and district has met the notification requirements …." 

* Basal: One that serves as the primary means of instruction in a content area for a grade level or course

  • The Off-List Cover Sheet and Accessibility Form require the signature of the school council or principal and the district designee, Dr. Paul Lanata.
  • The state-approved Review Instrument for the appropriate content area, completed, signed, and dated. Scroll down to the Review Instrument:
  • A brief (short paragraph is sufficient) written rationale that states the need for this item and how it better meets the needs of
    students than items on the state multiple list. No form; please sign and date the rationale.
  • A letter stating the cost of the item and identifying any accompanying gratis items from the vendor is required. For assistance
    contacting a vendor, call Tammy Thompson at (502) 485-3090.
  • A print basal* resource requires a completed Form B provided by the vendor. An electronic or digital basal resource requires a
    completed Form M provided by the vendor.

*Basal: One that serves as the primary means of instruction in a content area for a grade level or course

Frequently Asked Questions About Instructional Resources (Textbooks)

If you have questions about completing the forms, call Paul Lanata at (502) 485-3090.

Title I

Below are the worksheets for Title I:

There are six worksheets within the spreadsheet. Please be sure to look at the READ ME tab before continuing the completion of your Title I Budget Form.

New Tab: The Budget Narrative Tab has been replaced with the Program Description tab. Please be sure to look at the Prog Desc Instructions tab before completing your Program Description.

If you need help completing the Excel worksheet, call Jennifer Crask at (502) 485-3004

Please email the completed budget worksheet to by Feb. 27, 2017, from the principal's email account. The email will serve as the electronic signature.

Carl Perkins Career and Technical Education (CTE) Guidelines

If you have any questions or need assistance, feel free to contact Jennifer Truax at (502) 485-3292.