When and where does the board meet?

2019 Board of Education Meeting Schedule

There are two types of Regular Meetings—Business Meetings and Work Session Meetings.

Regular Meetings of the Board are held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road. Meetings are held at 7 p.m.

Tuesday, January 8............................................................ Board Business Meeting

Tuesday, February 12......................................................... Board Business Meeting

Tuesday, February 26................................................................ Board Work Session

Tuesday, March 12............................................................. Board Business Meeting

Tuesday, April 16............................................................... Board Business Meeting

Tuesday, April 23....................................................................... Board Work Session

Tuesday, May 14................................................................ Board Business Meeting

Tuesday, May 28....................................................................... Board Work Session

Tuesday, June 11................................................................ Board Business Meeting

Tuesday, June 25....................................................................... Board Work Session

Tuesday, July 16.................................................................. Board Business Meeting

Tuesday, August 6............................................................... Board Business Meeting

Tuesday, August 27............................................................. Board Business Meeting

Tuesday, September 10............................................................. Board Work Session

Tuesday, September 24...................................................... Board Business Meeting

Tuesday, October 15.......................................................... Board Business Meeting

Tuesday, November 12....................................................... Board Business Meeting

Tuesday, November 26.............................................................. Board Work Session

Tuesday, December 10....................................................... Board Business Meeting

 

Board Retreats and Public Forums are Special Meetings of the Board, with times and locations to be determined.

In accordance with Board Policy 01.44 and KRS 160.270, additional Special Meetings of the Board may be called at any time.

 

Tuesday, January 22........................................................................... Board Retreat

Tuesday, March 26 ................................................................... Board Public Forum

Tuesday, July 30.................................................................................. Board Retreat

Tuesday, October 1 ................................................................... Board Public Forum

JCBE Meeting Agendas and Minutes

What are the board's responsibilities?

The board's overall responsibility is to oversee the development, operation, and improvement of JCPS. Specifically, the board's responsibilities include the following:

  • Approving high-quality instructional programs
  • Reviewing student progress
  • Reviewing the educational program
  • Appointing the superintendent
  • Approving the JCPS annual operating budget
  • Approving purchases and contracts
  • Accepting contracts for new construction, renovations, and building additions
  • Ensuring that practices and policies are in agreement with the Kentucky Revised Statutes  (KRS)
  • Establishing tax rates
  • Performing all duties prescribed by KRS

Board members may not act independently on official matters. They may act only as a group on board-related decisions. Since 2000, the Iowa Association of School Boards and the Iowa Schools Foundation have demonstrated through research that school boards have a significant impact on student achievement. Data shows that school boards in high-achieving districts are different in what they believe, in what they know, and in what they do. This study, known as the Lighthouse Project, also identified five leadership roles of the school board necessary to lead districts as they ensure high levels of student achievement for all students. These leadership roles and examples of actions that school boards may take are as follows:

  1. Set clear and high expectations. Truly believe more is possible for your students. Establish a clear focus for improvements.
  2. Create the conditions for success. Demonstrate commitment to improvement through board discussion and action. Align all parts of the system around the students' learning needs.
  3. Hold the system accountable. Determine indicators (evidence) of progress and success. Routinely monitor, receive reports, and ask questions.
  4. Create the public will to succeed. Create awareness of the district needs. Connect with the community.
  5. Learn as a board team. Establish time to learn together as a board/superintendent team. Talk about what is most important—engage in policy development to sustain improvements for all students.
How do I contact a board member?

You can get email addresses, mailing addresses, and phone numbers for members from our Board Member Bios page. You also may contact board members by writing P.O. Box 34020, Louisville, KY 40232.

What happens at board meetings?

Typically, regular business meetings are structured as follows:

Board Business Meeting Agenda Format

  • Moment of Silence
  • Pledge of Allegiance
  • Recognitions and Resolutions
  • Approval of Meeting Agenda
  • Minutes
  • Superintendent's Repmi
  • Persons Requesting to Address the Board
  • Action Items
  • Information Items
  • Consent Calendar
  • Board Planning Calendar
  • Committee Reports
  • Board Reports
  • Persons Requesting to Address the Board (if necessary)
  • Executive Session (if necessary)
  • Action Item (if necessary)
  • Adjournment
May I speak at a board meeting?

Yes. The board encourages parents and other members of the community to share their opinions at meetings. Be sure that the issue you want to talk about is one the school board should address. Take complaints or issues concerning a specific school to the principal or to the School-Based Decision Making (SBDM) Council. The purpose of the board is to establish policies for the entire district, not to settle disputes that could be resolved through other channels.

How to Speak at a Meeting

Register with the secretary of the board by calling (502) 485-3342, Mon. through Fri., between 8 a.m. and 4:30 p.m. Tell the secretary the topic you would like to address. Or you may register on-site at a meeting before it starts. You'll have three minutes to address the board. If that isn't enough time, write a letter or email the board members. When you're called to speak at a meeting, approach the microphone and say your name and the name of any organization or group of citizens you're representing. Explain your concern, complaint, question, or opinion. Give supporting examples or reasons. End your remarks by telling the board members the action you want them to take. If you're reading from a script, you may want to provide copies for board members and for the superintendent. Avoid repeating similar views of other speakers. In the interest of time, it's best to designate a single spokesperson to represent a group. You can show your numbers by asking those present to stand or simply by telling the board how many belong to your organization. 

In accordance with Board Policy 01.421, the board expects that persons who have signed up to address the board will limit their remarks to the subject that they listed at the time they signed up—that their presentation will not include any defamatory or abusive remarks about that subject—and that they will present their remarks in a manner that is consistent with the orderly conduct of the meeting. Also, in accordance with Board Policy, the board reserves the right to limit, extend, or terminate discussion on any subject.

  • Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
  • Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
  • At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
  • At the end of three minutes, the bell will sound twice, indicating that your time is up.
  • The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
  • The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.