Expenses & Spending Rules

We have a number of rules, all aimed at ensuring that our budget remains in line with the board's vision.

General Guidelines

These rules describe what is allowed and what is not:

Travel Information

Payment Voucher Information

New! All travel vouchers are to be submitted electronically based on the procedures below and in Appendix A of the Travel Guidelines:

  • Traveler: Email the voucher and supporting documentation as one compiled PDF file to your supervisor for approval.
  • Approver: Review the voucher electronically.

Payment vouchers may be used only when a purchase order is not feasible. Each payment voucher must have the following items attached:

  • An appropriate Determination & Findings (D&F) Form, which includes the reason a purchase order could not be used.
  • Complete backup documentation, including original invoices/receipts, agendas, professional leave forms, etc.
  • A valid vendor number and account code
  • Appropriate approval signatures

Helpful Payment Voucher Resources:

School Finance Resources