Effective Date: March 30, 2016
Revised Date: March 30, 2016
Reviewed Date: March 30, 2016
Please read the Fixed Asset Guidelines. This document describes procedures for notifying the property auditor for asset tracking, Information Technology (IT) for hardware review/specifications, and the Jefferson County Board of Education (JCBE) when the value is $500 or more.
Computers that are donated to JCPS should meet or exceed the following specifications:
- A business-class device. We do not accept consumer-based computers that were purchased from stores like Walmart or Best Buy.
- Desktop: 3.0-3.2 Ghz Core2Duoto Quad Core iSeries Processor
- Laptop: 2.80-3.0 Ghz Dual Core2Duo to i5 Processor
- Tablet: 2.80-3.0 Ghz Dual Core2Duo or M5 Mobile Processor
- 64 bit Windows 10 operating system capable
- 2 to 4 Gigabytes of R.A.M. or higher
- 250 to 500 Gigabyte hard drive or greater
- 1 Gigabit network card
There is a finite number of network drops and wireless resources to support what JCPS currently has. In the event that donated computers exceed the number of available resources, then the school will have to purchase more network drops or wireless access points.
Repair of Donated Computers
IT will only repair donations with generic parts (keyboards, mice, hard drives). No system-specific repairs will be made (system board, processors). If a donated computer has a warranty, the school is responsible for contacting the vendor to facilitate the repair.
Since the donation becomes the property of JCPS, a district image has to be applied.
Unsupported Computers/Discontinued Models
Support will end on computers that cannot be upgraded to Windows 7 and eventually Windows 10. These computers will typically have slower processors and memory under 2GB. In some cases, memory may be purchased to upgrade to Windows 7. This may extend the lifespan, but it becomes a problem when trying to buy system boards or video screens on tablets and laptops that are five or more years old. It then becomes uneconomical to repair these units. We can usually replace a hard drive, but that would be the extent. As computers move to unsupported status, they will eventually need to be sent to surplus. When computers are sent to surplus, there are transfer forms that are required by Property Records. Please read the Fixed Asset Guidelines.
List of Unsupported/Discontinued Models
IBM 68xx SERIES
IBM 8xxx SERIES
IBM R50 SERIES
IBM R60 SERIES
IBM a31/x31 SERIES
DELL OPTIPLEX 260
DELL OPTIPLEX 330
DELL OPTIOPLEX 620
Compliant Computers Included on System Center
Microsoft System Center Configuration Manager (SCCM) is online. Currently, the district has 70 models of computers to support. Click here to see a list of computer models supported by SCCM. With System Center, we only support Windows 7 and Windows 10 64-bit.
All new computer purchases must be made through the Purchasing Department. IT signs off on computers before Purchasing releases the P.O.
Refer to KETS purchasing for approved technology. (JCPS Bid List)
Any donated printer must be fully functional at the time of donation and becomes property of JCPS. HP printers are preferred.
A donated printer must be a laser printer with a network card, or it should offer wireless printing. No inkjet printers.
If a donated printer is still within its warranty period, the school is responsible for contacting the vendor to facilitate the repair.
For any questions or comments on donations or unsupported computers, call the IT Service Desk at (502) 485-3552 or submit a ticket online at http://jcps.me/help.